Marketing Approval Workflows: Online Proofing & Feedback

Consolidate, streamline, and simplify the review and approval process by eliminating the clutter of spreadsheets and emails. Define workflows with templates, create detailed, consistent briefs, and utilise a powerful online review, mark-up, and proofing toolkit for clear, quick collaboration with minimal touchpoints. Ensure an approval pathway that secures the correct signoffs at the right time for total compliance.

Contact Sales

Collaborate Better. Reduce Revisions

Simplify the approval process with a centralised platform where all stakeholders can provide feedback in one place. View all comments, tag other users to initiate discussions, and reduce redundant revisions. By consolidating feedback, teams can manage inconsistent input early in the process, minimising unnecessary revisions and ensuring efficient collaboration.

Streamline Approval Workflows

Automate approval workflows with predefined pathways that ensure the right stakeholders review content at the appropriate stages. Workflow templates, approval checklists, and structured approval pathways eliminate the guesswork, enabling an efficient approval process with minimal delays. Custom approval workflows provide flexibility for various business processes, ensuring compliance and consistency.

Eliminate Email Clutter

Stop searching through endless email threads for the latest artwork version or approval status. Simple’s approval workflow software provides a centralised platform where creative assets are reviewed and modified with full version control. Online proofing tools ensure that all feedback and approvals are documented in one place, keeping teams aligned and reducing approval bottlenecks.

Stay on Track. Meet Deadlines

Automatic alerts and notifications keep projects on schedule by reminding stakeholders when their feedback or approval is due. Reduce manual follow-ups and streamline project timelines with an efficient approval workflow that enhances productivity. Approval request notifications ensure that stakeholders review and approve requests promptly, avoiding project delays.

Our Customers

Managing Approval Workflows with Approval Management Software

Streamline Projects with Online Briefing

• Project Setup: Easily set up new projects with all supporting documents—briefs, estimates, schedules—stored in one central location for easy access and organisation.

• Briefing Templates : Create custom templates with structured fields to ensure detailed, consistent briefs. Add specifications, skill requirements, schedules, deadlines, and approvals to establish clear project objectives.

• Brief Approval : Enhance marketing compliance and reduce artwork revisions by routing briefs through a quick approval process. Stakeholders can review and approve the information to align with compliance standards.

• Duplicate Briefs: Save time with the ‘Copy Online Briefs’ feature, allowing marketers to duplicate a completed brief across projects and modify details as needed.

Simplify Approvals with Pre-defined Pathways

• Approval Overview: Get real-time status updates on all approvals—track approval requests, pending reviews, feedback loops, requested revisions, and final approvals.

• Approval Lists and Pathways: Automate multi-level approvals to ensure an efficient approval process, making sure artwork moves efficiently through the right approval workflow software with necessary signoffs. Set deadlines to eliminate approval bottlenecks and ensure compliance.

• Batch Approvals: Approve multiple assets at once, particularly for content with minor changes, speeding up the process and accelerating time-to-market.

Feature Rich Tools to Drive Efficiency

• Approval Checklists: Ensure thorough reviews by using approval checklists that are part of approval process software, guiding stakeholders through required actions before providing feedback.

• Collaborative Tools: Share content with multiple stakeholders for approval using approval software, which consolidates feedback in one place to avoid inconsistent revisions.

Enhance Collaboration with Online Proofing

• Mark-up Review Tools: Annotate any file type—print, web, video, HTML—directly online. Use markup tools to highlight required changes, ensuring clear communication.

• Online Proofing: Review, comment, and approve assets using an intuitive proofing interface with easy-to-use annotation and feedback tools. This is particularly beneficial for creative teams working on visual media production, marketing campaigns, and collaborative project reviews.

• Version Control: Maintain automatic version control to track changes, ensuring that each revision is recorded for compliance and reference. Approval workflow automation ensures that the correct version is reviewed at every stage, streamlining the review and approval process for creative projects.

Ensure Compliance with Integrated Tools

• Reporting: Generate insights into asset approvals, review times, and project efficiency. Convert reports into charts and visuals for easy analysis.

• Audit Trails: Keep a secure record of all actions taken on an asset, from feedback to final approvals, ensuring accountability and compliance. Approval processes with built-in audit tracking ensure compliance best practices. 

• Security: Protect sensitive files by centralising approvals within a secure hub, eliminating the need for risky email exchanges or external file-sharing solutions.